2022 Parish council meeting agendas

Dear Councillors,

You are hereby summoned to attend the next meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 19th OCTOBER 2022 commencing at 7.15pm in Lancaster, Mareham le Fen Community Centre.    Face coverings are not mandatory but welcome if anyone wishes to wear one. Parish Council business must be conducted in a public meeting (except for items deemed to be confidential and not in the public interest).  Items to be discussed are shown in the agenda.

If you cannot attend the meeting, please send your apologies to the Clerk with reasons.

PRESS AND PUBLIC WELCOME.  There will be a public forum at this meeting starting at 7.15pm prior to the start of the parish council meeting when parishioners may ask questions or raise issues of local interest with the parish council for up to the first 15 minutes of the meeting.  The chair of the meeting may limit the amount of time that each person may speak.  The formal Council meeting will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.

ELDC and LCC councillors will be invited to make verbal or written reports prior to the start of the full parish council meeting.

Signature:  A. Everard    Clerk to the Council Date: 14/10/22

AGENDA 

1. Apologies for absence with reason given

2. Declaration of Members’ interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).

3. To discuss and consider the effects of the ongoing closure of A155 Main Road through Mareham le Fen village.

4. To note the announcement by the trustees of Mareham le Fen Village Hall & Memorial Lawn Charity No. 1087875 to hold a public meeting on Sunday 23rd October 2022 and ballot regarding the potential sale of Memorial Lawn.

5. To receive the draft minutes to be approved as the minutes of the meeting held on 27th July 2022, 17th August 2022 and 28th September 2022 (published online https://mareham-le-fen.parish.lincolnshire.gov.uk/council-business/2022-parish-council-minutes-meetings ).

6. To consider any matters arising from the minutes of 17th August 2022 and 28th September 2022  and Clerk’s updates not already on this agenda.

7. To receive draft minutes from the 27th September 2022 Cemetery Committee and to approve any recommendations that are brought forward to full Council including creation of working parties.

8a). To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council

• S/114/01741/22 - LAND ADJACENT CROESO, MAIN STREET, MAREHAM LE FEN - Section 73 application in relation to condition no. 1 (approved plans) previously imposed on planning permission ref. no. S/114/02220/21 for the erection of 30no. dwellings – for updates.

8b) To consider and approve options for S.106 funding applications.

9. To receive updates and approve any action to be taken on,

a) Grass-cutting contracts – update only.

b) Playing Pitch field – to approve the next steps including Terms of Reference and organising meetings of the Playing Field Committee following the offer of a lease.

c) Community Asset nominations – update and to approve any consequential actions.

10.  To consider and approve financial matters

a) To approve expenditure on the payments schedule

b) To approve transfer of £5,000 to the current account from deposit account.

c) To approve the appointment of internal auditor for 2022/23 financial year.

d) To receive and note the external auditor’s certificate and report.

11. To note items of correspondence for information and decide on items for future action –LALC E-News, Police newsletter reports, Town and parish council news, Anglian Water Reservoirs Project, ELDC – rollout of purple-lidded bins and new paper, cardboard and glass collection service, members of the public correspondence.

12. Highways

a) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speedwatch.

b) To consider any updates to LCC Highways faults and issues list from the village walkabout.

13. To consider appointments to external bodies, groups and to receive reports.

14. To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure.  The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.

15.  Training Bookings to be approved.

16. Date of the next meeting 16th November 2022 and items to be added to the agenda.