17th May 2023
Dear Councillors,
You are hereby summoned to attend the next meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 17th May 2023 commencing at 7.15pm in Lancaster, Mareham le Fen Community Centre. Parish Council business must be conducted in public (except for items deemed to be confidential and not in the public interest) but it is not a public meeting. Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting shortly after 7.15pm after the election of Chair. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes. The chair of the meeting may limit the amount of time that each person may speak. The formal Council business will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: A. Everard Clerk to the Council Date: 12/5/2023
AGENDA
1. Election of Chair of Mareham le Fen Parish Council and signing of the Declaration of Acceptance of Office.
2. Election of Vice Chair of Mareham le Fen Parish Council.
3. To resolve to suspend the parish council meeting to allow a period of public participation for up to 15 minutes.
4. Apologies for absence with reason given
5. Declaration of Members Interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
6. To receive the draft minutes to be approved as the minutes of the meeting held on 19th April 2023.
4. Matters arising from the minutes of 19th April 2023 and Clerk’s updates not already on this agenda.
5 To receive and note correspondence from ELDC Returning Officer, Lincolnshire Police, LALC ENews (two-weekly), LALC nominations for Management Committee, LCC and ELDC Newsletters, Email LCC highways regarding responsibility of the verge outside the Royal Oak and Watery Lane.
6 ELDC and LCC councillors invited to make verbal or written reports on local matters.
7. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council
- S/114/01809/22 - LAND EAST OF SHERATON, MAIN STREET, MAREHAM LE FEN - Planning Permission - Erection of 30no. dwellings and construction of a vehicular access - to receive and respond to any updates.
- S/114/00477/23 - MEMORIAL LAWN, MAIN STREET, MAREHAM LE FEN, PE22 7RL - Outline erection of 2no. dwellings - to receive and respond to any updates.
- S/114/00750/23 - ROSEMOUNT, RECTORY LANE, MAREHAM LE FEN, BOSTON, PE22 7QT - Planning Permission - Extensions to existing dwelling to provide additional living accommodation - to receive and respond to any updates.
8. To consider and approve financial matters
a) To approve expenditure on the payments schedule.
b) To note the bank statement balances.
c) To consider and approve insurance renewal policy.
9. Highways
a) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speedwatch.
b) To consider updates to LCC Highways road closure, faults and issues list and other highway matters.
10. To consider and approve memorials for erection in the cemetery.
11. To consider appointments to external bodies, groups and to receive reports.
12. To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure. The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.
13. Training Bookings to be approved.
14. To review and approve (published on the parish council website).
a) Standing Orders, Financial Regulations, Code of Conduct
b) Terms of Reference and appointments – Staffing Committee, Cemetery Committee
c) Late signing of Declarations of Acceptance of Office (if applicable) and submission of written Declarations of Interest Forms for the Register of Interests (mandatory).
15. Date of the next meeting 21st June 2023 and items to be added to the agenda.