15th February 2023
MAREHAM LE FEN PARISH COUNCIL
Dear Councillors,
You are hereby summoned to attend the next meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 15th FEBRUARY 2023 commencing at 7.30pm in Lancaster, Mareham le Fen Community Centre preceded by a public participation period commencing at 7.15pm. Face coverings are not mandatory but welcome if anyone wishes to wear one. Parish Council business must be conducted in a public meeting (except for items deemed to be confidential and not in the public interest). Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting at 7.15pm prior to the start of the parish council meeting. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes prior to the start of the Parish Council meeting. The chair of the meeting may limit the amount of time that each person may speak. The formal Council meeting will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: A. Everard Clerk to the Council Date: 10/2/2023
AGENDA
1. Apologies for absence with reason given.
2. Declaration of Members' Interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
3. To receive the draft minutes to be approved as the minutes of the meeting held on 18th January 2023.
4. Matters arising from the minutes of 18th January 2023 and Clerk’s updates not already on this agenda.
5 To receive and note correspondence from Lincolnshire Police, email from National Grid regarding a defibrillator in Tumby Woodside, LALC ENews (weekly), LCC and ELDC Newsletters, ELDC Shared Prosperity and Rural Prosperity Grant Funding, email from the Community Centre trustees for nominations, Email LCC highways regarding responsibility of the ditch outside Maple Cottage, Fieldside, LCC Highways - Public right of way closure Order - PROW 184 (Between Mumbys Bridge Road & a point 1100m North) 06/03/2023 - 27/03/2023; Emergency Planning.
6 ELDC and LCC councillors invited to make verbal or written reports on local matters.
7. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council
- S/114/01809/22 - LAND EAST OF SHERATON, MAIN STREET, MAREHAM LE FEN - Planning Permission - Erection of 30no. dwellings and construction of a vehicular access – to receive and respond to any updates.
- S/213/02177/22 - LAND AT HILL FARM, MAIN ROAD, WOOD ENDERBY - Planning Permission - Change of use, conversion of and alterations to the 4no. existing agricultural buildings to provide facilities for the importation of virgin timber, wood pallets and wood chip for biomass for the production of dried wood and wood chip for briquette production (off site) and the installation of 6no. 10m high flues – to receive and respond to any updates.
- S/114/00203/23 - MAREHAM LE FEN COMMUNITY CENTRE, HORNCASTLE ROAD, MAREHAM LE FEN, BOSTON, PE22 7QL - Planning Permission - Installation of outdoor play equipment to the maximum height of 4.7 metres.
8. To elect a Vice Chair of the Parish Council and Chair of the Staffing Committee.
9. To receive details of a meeting held by a resident regarding future plans for the Memorial Lawn Appreciation Society.
10. To note the negotiations for the lease of the former football playing field and future funding options as proposed by the Lincolnshire Football Association and approve next steps.
11. To consider and approve financial matters
a) To approve expenditure on the payments schedule
b) To receive the accounts for 2022-23 and bank reconciliation.
12. Highways
a) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speedwatch.
b) To consider updates to LCC Highways road closure, faults and issues list and other highway matters.
c) To approve the Highways Agreement 2023-24 onwards.
d) To consider request for biodiversity on highway verges subject to the Highway Agreement.
13. To note steps taken and to approve arrangements for a defibrillator in Tumby Woodside.
14. To consider and approve memorials for erection in the cemetery.
15. To receive and consider recommendations of the Coronation/ 80th D-Day Commemorations working party.
16. To consider rent review for agricultural tenants.
17. To consider development of an emergency plan for the parish.
18. To consider appointments to external bodies, groups and to receive reports.
19. To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure. The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.
20. Training Bookings to be approved, any forthcoming election briefings and report on attendance at UK Shared Prosperity Funds(Levelling-Up grants) sessions.
21. To consider and approve Winter/Spring 2023 Newsletter publishing and distribution and costs.
22. Date of the next meeting 15th March 2023 and items to be added to the agenda.