27th June 2023
Dear Councillors,
You are hereby summoned to attend the next meeting of Mareham le Fen Parish Council which will be held on TUESDAY 27TH JUNE 2023 commencing at 7.15pm in Spitfire, Mareham le Fen Community Centre. Parish Council business must be conducted in public (except for items deemed to be confidential and not in the public interest) but it is not a public meeting. Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting at 7.15pm. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes. The chair of the meeting may limit the amount of time that each person may speak. The formal Council business will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: A. Everard Clerk to the Council Date: 21/6/2023
AGENDA
1. Apologies for absence with reason given
2. Declaration of Members’ interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
3. To receive the draft minutes to be approved as the minutes of the meeting held on 17th May 2023.
4. Matters arising from the minutes of 17th May 2023 and Clerk’s updates not already on this agenda.
5. Election of Vice Chair
6. To receive and note correspondence from LALC ENews (two-weekly), LALC nominations for Management Committee and agenda for AGM, Police Newsletter, LCC and ELDC Newsletters, Email PCC request for churchyard hedge to be cut.
7. ELDC and LCC councillors invited to make verbal or written reports on local matters.
8. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council
- S/114/01809/22 - LAND EAST OF SHERATON, MAIN STREET, MAREHAM LE FEN - Planning Permission - Erection of 30no. dwellings and construction of a vehicular access – to receive and respond to any updates.
- S/114/00477/23 - MEMORIAL LAWN, MAIN STREET, MAREHAM LE FEN, PE22 7RL - Outline erection of 2no. dwellings - to receive and respond to any updates.
- S/114/00750/23 - ROSEMOUNT, RECTORY LANE, MAREHAM LE FEN, BOSTON, PE22 7QT - Planning Permission - Extensions to existing dwelling to provide additional living accommodation - to receive and respond to any updates.
- S/114/01034/23 - 6 CHAPEL LANE, MAREHAM LE FEN, BOSTON, PE22 7PY - Planning Permission - Extension to existing dwelling to provide additional living accommodation - NEW.
9. To consider and approve financial matters
a) To approve expenditure on the payments schedule.
b) To note the bank statement balances.
c) To approve removal of 3 signatories and addition of 2 or 3 signatories to the bank mandate.
10. Highways
a) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speedwatch.
b) To consider updates to LCC Highways faults and issues list, Fix My Street and other highway matters.
11. To consider and approve memorials for erection in the cemetery.
12. To consider appointments to external bodies, groups and to receive reports.
13. To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure. The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.
14. Training Bookings to be approved.
15. a)To receive, consider and approve cash book income and expenditure 2022-23 statements and asset register for publication.
b) To receive the Annual Internal Audit Report and approve publication.
d) To receive, consider and approve the Annual Governance Statement 2022-23 and for the Chair and Clerk to sign.
e) To receive, consider and approve the bank reconciliation, variance analysis and the Annual Accounting Statement 2022-23 and for the Chair and RFO to sign
f) To approve the dates of electors’ rights to be exercised Monday 3 July – Friday 11 August 2023.
g) To approve the Certificate of Exemption (if applicable) and publication of documents on the parish council’s website to meet obligations specified in the Transparency Code and Accounts and Audit Regulations 2015.
16. To approve the following cemetery issues
a) Installation of the parish council name sign on the chapel building – estimated budget £100.
b) For the Clerk to arrange demonstrations of cemetery mapping technology for cemetery committee.
c) To approve measures to address safety issues following checks.
d) To note review of cemetery fees and approve any changes to the fees.
e) To note the legal fees to purchase of the cemetery extension, the progress made and approve any outstanding matters to be sorted out prior to exchange and completion.
17. Date of the next meeting Monday 17th July 2023 and items to be added to the agenda.