16th August 2023
Dear Councillors,
You are hereby summoned to attend the next meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 16TH AUGUST 2023 commencing at 7.15pm at Mareham le Fen Community Centre. Parish Council business must be conducted in public (except for items deemed to be confidential and not in the public interest) but it is not a public meeting. Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting at 7.15pm. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes. The chair of the meeting may limit the amount of time that each person may speak. The formal Council business will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: A. Everard Clerk to the Council Date: 11/8/2023
AGENDA
1. Apologies for absence with reason given
2. Declaration of Members' interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
3. To receive the draft minutes to be approved as the minutes of the meeting held on 27th June and 17th July 2023.
4. Matters arising from the minutes of 27th June and 17th July 2023 and Clerk’s updates not already on this agenda.
5. To receive and note correspondence from LALC ENews (two-weekly), LALC Training Bulletin (monthly), LCC and ELDC Newsletters, BT Openreach – Community Fibre progress and final drop-in meeting 23/8/23, PCC Churchyard maintenance – hedges, LCC litter picker tools, NHT survey and drainage survey, ELDC media releases, email requesting support for a brown tourist sign, PCC Church hedge cutting, email dipping pond issue, LCC Traffic Regulation Order TTR004675– closure of Horncastle Road 4/9/2023-1/10/23 Fieldside to Wilksby Road, ELDC email - Casual vacancies to be filled by co-option, PKF Littlejohn LLP acknowledgement of exemption from auditor’s review, Commonwealth War Graves Commission offering to install signs, delivery of 5 passive speed signs for the village.
6. ELDC and LCC councillors invited to make verbal or written reports on local matters.
7. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council
- S/114/01809/22 - LAND EAST OF SHERATON, MAIN STREET, MAREHAM LE FEN - Planning Permission - Erection of 30no. dwellings and construction of a vehicular access – to receive and respond to any updates – to consider and respond to any updates.
- S/114/00477/23 - MEMORIAL LAWN, MAIN STREET, MAREHAM LE FEN, PE22 7RL - Outline erection of 2no. dwellings - to receive and respond to any updates.
- S/114/01397/23 - LAND ADJACENT THE COTTAGE, BEGGARS LANE, MAREHAM LE FEN - Planning Permission - Erection of a dormer bungalow and construction of a vehicular access – to receive and respond to any updates.
8. To consider and approve financial matters
a) To approve expenditure on the payments schedule.
b) To note the bank statement balances and bank reconciliation.
c) To consider the bank signatories for updating the bank mandate.
9. Highways
a) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speedwatch.
b) To consider updates to LCC Highways faults and issues list, Fix My Street and other highway matters.
c) To consider supporting letter for a brown tourism sign for the Community Centre
10. To consider and approve memorials for erection in the cemetery.
11. To consider appointments to external bodies, groups and to receive reports.
12a) To consider and approve the steps to be taken to recruit candidates for co-option to the parish council.
b) To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure. The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.
13. Training Bookings to be approved.
14. To receive an update on the purchase of the 0.22acres of land to extend the cemetery and to approve the purchase if confirmed ready to proceed by the legal advisor.
15. To approve the installation of signs by the Commonwealth War Graves Commission.
16. Date of the next meeting Wednesday 20th September 2023 and items to be added to the agenda.