20th November 2024
Dear Councillors,
You are hereby summoned to attend an extraordinary meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 20TH NOVEMBER 2024 commencing at 7.30PM at Mareham le Fen Community Centre preceded by a public participation period starting at 7.15pm. Parish Council business must be conducted in public (except for items deemed to be confidential and not in the public interest) but it is not a public meeting. Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting at 7.15pm. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes. The chair of the meeting may limit the amount of time that each person may speak. The formal Council business will commence at the end of the public forum if it finishes earlier and is quorate. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: 
A. Everard Clerk to the Council Date: 15/11/2024
AGENDA
1. Welcome by the Chair of the Council
2. Apologies for absence with reason given
3. Declaration of Members’ interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
4. To receive the draft minutes to be approved as the minutes of the meetings held on 7th November 2024.
5. Matters arising from the minutes of 7th November and Clerk’s updates not already on this agenda.
6. ELDC and LCC councillors invited to make verbal or written reports on local matters.
7. To receive and note correspondence from LALC ENews (two-weekly); LALC Training Bulletin (monthly); ICCM Law Commission Consultation Paper Reform online Briefings 28th November and 2nd December 3.30pm – 5pm; Royal British Legion Poppy Wreath Donation; LCC Let’s Talk Consultations invites; ELDC Scrutiny Panel questionnaire about Town and Parish Councils (agenda item); Lloyds Bank changes to bank accounts(agenda item); Emergency Planning event 28th November 2024 @ 6pm Lincoln; East Lindsey media releases.
8. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council (no change as at date of issue from 7th November meeting)
9. To consider and approve financial matters
a) To approve expenditure on the payments schedule.
b) To note the bank statement balances and bank reconciliation.
c) To note the bank account charges and consider alternative providers and online banking.
d) To consider the draft budget for 2025-26 financial year and items to be amended.
10. a) To consider applications for cemetery memorials.
b) To consider methods for controlling moles in the cemetery.
c) To receive an update on the plans to increase biodiversity in the Cemetery.
11. Highways
a) To consider the draft specification for grass-cutting and maintenance contract for the gathering of tenders.
b) To receive updates, consider and approve spending, training preparation and volunteer co-ordination for Community Speed Watch.
c) To consider LCC Highways faults and issues, consultations, Fix My Street and other highway matters.
12. To consider potential locations for a Community Orchard and applying for an LCC grant for at least 5 trees by the deadline.
13. Training Bookings to be approved.
14. To approve parish council newsletter and distribution.
15. To consider appointments to external bodies, groups and to receive reports.
16. To receive and consider updates on
- the purchase of the 0.22acres cemetery extension.
- Litter-picking – Mareham le Fen Wombles Group.
- Participation in the RHS East Midlands In Bloom ‘Best-Kept Village’ competition and next steps.
17. To consider responses to the ELDC scrutiny committee questionnaire about Town and Parish councils
18. Date of the next meeting Wednesday 15th January 2025 and items to be added to the agenda.