17th September 2025
Dear Councillors,
You are hereby summoned to attend the Annual Meeting of Mareham le Fen Parish Council which will be held on WEDNESDAY 17th September 2025 commencing at 7.30pm at Mareham le Fen Community Centre with a public participation period starting at 7.15pm. Parish Council business must be conducted in public (except for items deemed to be confidential and not in the public interest) but it is not a public meeting. Items to be discussed are shown in the agenda.
If you cannot attend the meeting, please send your apologies to the Clerk with reasons.
PRESS AND PUBLIC WELCOME. There will be a public participation period at this meeting starting at 7.15pm. Parishioners may ask questions or raise issues of local interest with the parish council for up to 15 minutes. The chair of the meeting may limit the amount of time that each person may speak. The formal Council business will commence at the end of the public forum. Members of the public may not speak during the Parish Council meeting unless the Chair of the meeting allows this.
Signature: 
A. Everard Clerk to the Council Date: 12th September 2025
AGENDA
1. welcome by the Chair of the Parish Council
2. Apologies for absence with reason given.
3. Declaration of Members’ interests in accordance with the Localism Act 2011 and requests for dispensations (Disclosure by all members present of disclosable pecuniary interests in matters on the agenda that have not already been declared on their Declarations of Interests form. Councillors may not take part or vote on items they have a pecuniary interest in unless granted a dispensation. Requests for a dispensation should be sent to The Clerk by email or at the start of the meeting).
4. To receive the draft minutes to be approved as the minutes of the meeting held on 25th June 2025.
https://mareham-le-fen.parish.lincolnshire.gov.uk/council-business/2025-minutes-meetings/4
5. Matters arising from the minutes of 25th June and Clerk’s updates not already on this agenda.
6. ELDC and LCC councillors invited by the Chair to make verbal or written reports on local matters.
7. To receive and note correspondence from LALC ENews (two-weekly); LALC Training Bulletin (monthly); LCC Town and Parish News and ELDC Town and Parish E-News (monthly); ELDC Messenger; ELDC Media releases; family notice of the death of former parish councillor, Mr A. Hollamby on 30th August 2025; PKF Littlejohn External Auditor noted the Exemption from review; LCC Healthy Lifestyle consultation until 3rd December 2025; ELIF Grassroots Grant funding; Community Orchard Offer; email request from a resident to spend money on the old petrol station; email from the Play Area Committee not successful for a large grant and indicating they would like to seek a grant from the parish council; Public rights of way asset survey – volunteers sought; email from the Community Resilience Officer asking if the parish has an emergency plan; YMCA Community Development brochure; proposals for the re-organisation of County and District Councils in Lincolnshire.
8. To consider and comment with material considerations on any local planning matters as a statutory consultee and to note decisions made by East Lindsey District Council and the Planning Inspectorate. View applications on ELDC website https://publicaccess.e-lindsey.gov.uk/online-applications/search.do?action=simple&searchType=Application
- S/114/00477/23 - MEMORIAL LAWN, MAIN STREET, MAREHAM LE FEN, PE22 7RL - Outline erection of 2no. dwellings - to receive and note any updates. S/114/00477/23 | Outline erection of 2no. dwellings. | MEMORIAL LAWN MAIN STREET MAREHAM LE FEN PE22 7RL
- 02415/25/FUL - Planning Permission - Change of use, conversion of and extension and alterations to existing music hall to form a dwellinghouse - The Band Hut, School Lane, Mareham Le Fen. PE22 7QB – MLFPC Supported – to note ELDC decision APPROVED. 02415/25/FUL | Planning Permission - Change of use, conversion of and extension and alterations to existing music hall to form a dwellinghouse. | The Band Hut School Lane Mareham Le Fen Lincolnshire PE22 7QB
- S/114/00230/25 - LAND ADJACENT CROESO MAIN STREET MAREHAM LE FEN - Section 73 application to vary condition no. 1 (approved plans), condition no. 4 (landscaping), condition no. 5 (surface water drainage scheme) and condition no. 7 (surface water drainage management) previously imposed on planning permission reference S/114/01741/22 for the for the erection of 30no. dwellings. NEW Consultation. S/114/00230/25 | Section 73 application to vary condition no. 1 (approved plans), condition no. 4 (landscaping), condition no. 5 (surface water drainage scheme) and condition no. 7 (surface water drainage management) previously imposed on planning permission reference S/114/01741/22 for the erection of 30no. dwellings. | LAND ADJACENT CROESO MAIN STREET MAREHAM LE FEN
- National Grid consultations on the proposed route of pylons Grimsby to Walpole 140km route – second consultation ended 6th August 2025. https://www.nationalgrid.com/the-great-grid-upgrade/grimsby-to-walpole/our-proposals - to note the proposals.
- 02040/25/FED - Diversion of public footpath no. 178. Footpath From Birkwood Development Site and along Main Street Mareham Le Fen Lincolnshire – NEW 02040/25/FED | Diversion of public footpath no. 178. | Footpath From Birkwood Development Site And Along Main Street Mareham Le Fen Lincolnshire
9. To consider and approve financial matters
a) To approve expenditure on the payments schedule.
b) To note the bank statement balances and bank reconciliation.
c) To consider amendments to the bank account signature mandate.
d) To consider regular payments list.
10. Highways
a) To consider any highway, footpath and FixMyStreet issues
b) To consider littering issues around the bench on Fen Lane.
c) To consider any grass-cutting issues.
d) To consider the placing of a noticeboard at St Helens Church by the PCC.
11. To meet and consider any applicants for co-option to the parish council following the Co-option Policy and Procedure. The Council may resolve to go into a private confidential session in accordance with the Policy and Procedure if necessary.
12. Training Bookings to be approved.
13. To approve Financial Regulations and Standing Orders.
14. To consider Terms of Reference for Parish Council Committees and membership appointments.
15. To update situation with the defibrillator in Tumby Woodside and those in the village.
16. To consider items to be added to the next meeting agenda on 19th November 2025.